Small, repeated support tasks can add up over time, significantly impacting your IT team's workload. As teams return to the office full-time, these tasks often arise from employees struggling to connect to your office's meeting spaces. The lack of necessary equipment or incompatible connectivity can mean the difference between a productive meeting, and frustrated meeting participants inundating your IT team with tickets while the meeting is delayed. The simplest way to avoid these issues is to get ahead of them by having well-connected, future-proof Zoom and Teams rooms. Let’s look at three popular room sizes and how you can get them ready for a future of collaborative meetings and seamless connectivity. Huddle Room (2-6 People) Small meeting rooms, sometimes referred to as huddle rooms, typically hold up to six people and are a critical part of an office environment. These rooms are often needed for impromptu, informal meetings. To maximize productivity, it is important to ensure reliable and quick connectivity between the users and the display screens mounted in the room. A well-equipped huddle room utilizes A/V cabling, and display adapters to match commonly used devices in your organization, allowing your team to connect and communicate with colleagues digitally. When planning your deployment of a huddle room, it’s important to keep three things in mind for the connectivity devices you’re looking for: Communication accessories: So that your team can communicate with outside stakeholders. Power delivery: To ensure devices can stay connected and running for the entire meeting. Universal compatibility: Saving your coworkers time connecting and your IT team time fixing connection issues. This makes Huddle rooms the perfect space to deploy a USB-C Speakerphone Docking Station that has been developed and tested to meet all of those needs. Conference Rooms (Up to 10 People) Designed to accommodate up to ten people, conference rooms serve as essential spaces for hosting more formal meetings, guests, and external stakeholders. Connectivity issues in these spaces can quickly become frustrating as their more formal setting means that users can feel under pressure to connect and communicate quickly. This means that ensuring seamless connectivity with proper equipment is critical to deploying a functional and presentable conference room. As part of your conference room deployment some of the accessories and cabling that should be top-of-mind include: Structured wiring: For professional and discrete in-wall installation. Power delivery: To keep devices charged during important presentations and long meetings USB Extender Hubs: To connect multiple USB peripherals reliably over long cable runs. Cable Management: Ensuring that visible cable is kept managed and presentable Boardrooms (Up to 20 People) Boardrooms for up to 20 people are essential for critical meetings and large-scale presentations. These rooms often feature multiple displays and advanced teleconferencing systems to facilitate communication with important remote participants. Because of the high-stakes nature of boardrooms, worry-free connectivity is a necessity and unique set up requirements are very common. Since every boardroom is unique, every boardroom has unique visibility needs when it comes to presentations. Popular choices for board room display accessories include: Wall mounts: Heavy duty mounts can support large tv’s up to 100” 165lbs. Projector mounts: with options for hanging and short throw projectors. Media Carts: For when you need to keep your displays mobile. Network cabling: To ensure devices have reliable, secure and high speed network connections. USB Extenders: To extend the connectivity distance available for critical USB devices. Video Extenders: To provide clear and stable high resolution video over lengthy cable distances. Using this information to ensure your meeting rooms are equipped to suit their size and function will help maximize your team’s productivity while minimizing the support tickets. If you need support, you can always feel free to contact us to discuss your specific needs and learn how we can help. Download the StarTech.com IT Connectivity for Meeting Spaces line card You can also read our previous blog for advice on reducing your workload supporting employee workstations and stay tuned for our next blog where we’ll be taking a look at getting the most from your network infrastructure.